Terms and Conditions of Fewa Trail Treks & Expedition Pvt Ltd.
Terms and Conditions are very important information for members who are willing to book trekking, Expedition and travel trips with Fewa Trail Treks & Expedition Pvt Ltd Company. The Terms and Conditions contain the information to the client regarding the procedures of Booking Confirmation, Payment & Refund System, Cancellation and Other Charges levied as per policy. You are suggested to read and understand it carefully before declaration of booking any packages. The Booking Terms and Conditions constitutes a legally required contract between Fewa Trail Treks & Expedition Pvt Ltd along with you for the services to be provided by us and set out the basis of your legal relationship with our Company, of which is details are listed below
1. Bookings and Payments
-To make a Booking you must send us a completely filled Booking Application Form, with 20% of payment of the trekking/hiking/tour package cost and 30% of the peak climbing/ expedition cost. This will constitute acceptance by you of these Terms and Conditions. You need to submit a copy of each passport to our office via email or fax including two photos of passport size. Rest 20% of trekking cost and 30% of Peak Climbing cost should be paid as 2nd installment at least 15 days prior you leave from your origin to Nepal for the trip. Balance 60% of trekking& tour package cost and 40% of peak climbing/expedition cost should be made in Kathmandu before departure for the Trip. The trekking/tour/ climbing/expedition trip is starting only after full payments of the total trip cost. The cost is valid as agreed.
-Please, contact us once regarding direct deposit details. The client is paying the bank charge himself/herself at the time of payment from his/her bank. A receipt will be provided as per the amount received in our account only. Below are our Bank account details if you are willing to transfer the payment via your bank account:
Option: A
Account Holder: Fewa Trail Treks & Expedition Pvt Ltd.
Paying Bank: Himalayan Bank Ltd
Bank Address: New Road, Pokhara, Nepal.
Our Bank A/C No: 01603988680017
Account Type: Current
Swift Codes: HIMANPKA
Option B:
-For the payment by Credit Card, please contact us in mail or follow the procedure listed below. Please keep in mind that we only accept Visa or MasterCard and a 4.5% levy, will be added for card processing fee on top of the package bills.
Process of Credit Card Payment
2. Cancellation Policy
A notice of cancellation shall be submitted by client in written by mail with authentic reason(s), then refund procedure will be made as follows:
Cancellation rule for Trekking/hiking/tour Etc.
-If cancellation made before 30 days of the trip departure date, 15% of the total trip cost will be charged as cancellation and rest will be adjusted in their next trip or refunded after deducting the processing charge of Nepal Rastra Bank to make a draft.
-If cancellation made before 15 days of the trip departure date, 25% of the total trip cost will be charged as cancellation. Further will be same as above process.
-If Cancellation made before 07 days of the trip departure date 40% of the total trip cost will be charged as cancellation.
-If cancellation made within the week of departure or upon arrival in Kathmandu no refund shall be provided. Due payment should be made or claimed by legal process.
Cancellation rule for Peak Climbing & Expedition
-Cancellation before 60 days of the trip, 15% cancellation will be charged.
Cancellation rule for Air ticket purchase
-If cancellation made before 30 days of the ticket departure date, 15% of the total face value will be charged as cancellation and rest will be adjusted in their next trip or refunded after deducting the processing charge of Nepal Rastra Bank to make a draft.
-If cancellation made before 15 days of the ticket departure date, 25% of the total face value will be charged as cancellation. Further will be same as above process.
-If Cancellation made before 07 days of the trip departure date 50% of the total face value cost will be charged as cancellation.
-If cancellation made within the week of departure or upon arrival in Kathmandu no refund shall be provided. Due payment should be made or claimed by legal process.
-No refund will be made of the deposit amount in case of cancellation of trip for any other else reason.
-No refund will be made to clients who drop out from the journey regardless of whatever portions remain unused in the itinerary.
3. Liability
4. Assumption of risk
The traveler/trekker understands that during the course of the trip, certain risks and dangers may occur, including, but not limited to, the hazards of traveling in mountainous terrain, accident or illness in remote places without medical facilities, and the forces of nature. The traveler/trekker agrees to assume all risks associated with the journey, and agrees that no liability will be attached to the company or its outfitters, employees or agents, or to any member of the tour group in respect to death, personal injury, illness or delay of traveler/trekker, or for any loss or damage to the property of the traveler/trekker during the course of the trip, however caused.
5. Travel Insurance
-It is a condition while booking treks and tours with us that travelers/trekkers must be protected by insurance themselves that covers cancellation, accidents, health, emergency evacuation, and loss of items, theft of or damage to baggage and personal effects.
All costs for emergency evacuation must be paid in cash in Nepal unless an insurance company has agreed to pay the costs on your behalf. It is important that any insurance policy issued to cover emergency evacuation for trek/tour does not exclude alpinism or mountaineering.
6. Children
-A legal guardian must accompany all travelers under the age of sixteen. If you have a question regarding age and suitability, please contact us for further information.
7. Publicity
-You agree that Fewa Trail Treks & Expedition Pvt Ltd may use images (Photographs) of you taken during the trip without recourse to you and without compensation to you, for publicity and promotion purposes only through whatever medium it chooses.
8. Privacy
In order to collect information from you to making a booking through Our Company we ask many questions to obtain the necessary permits etc. No private or personal information that you supply to us when making a booking will be disclosed for any other purposes.
9. Complaints
If you have any subject of complaint about the trip/tour, you must inform to the tour leader or guide at the earliest and provide opportunity to correct him/them at once.
10. Supplement Charge
On our trekking and tour packages, rooms or tents are provided in twin sharing basis. Thus, single room supplement charge will be imposed to client who does not have another tour participant to share room / tent with.
11. Amendment of tour cost
We reserve the right to revise pricing rate posted at our website, under any circumstances, or on the pressure of various external factors that are further than our control, for instance changes in exchange rate, government action etc. However, we put forth effort to keep on the present rate.
12. Unforeseen Circumstances
-If Fewa Trail Treks & Expedition Pvt Ltd cancels your trip thanks to unforeseen circumstances like war, natural disasters, conflict, unfavorable climate etc., we would be happy to refer you alternative trip of a similar standard. Even if this does not fit your personal interest, all monies paid by you to our company will be refunded. However, remember, any other expenses incurred by you because of this booking are entirely your responsibility.
13. Client is Responsible
A tour / trek guide who represents Fewa Trail Treks & Expedition Pvt Ltd deserves all authority during your tours. If you commit any unlawful act, you are compelled to leave the tour. No refund will be made in such case.
14. Impact on Your Journey
We put our every effort to ensure comfortable traveling of yours, but it is must to understand that what you might be accustomed to in the western affluent countries, the Himalayan countries cannot afford such facilities. Weather is another factor that directly affects your journey. Hence, patience in mind, enthusiasm and proper preparation before head is must to venture into
Thanks , Fewa Trail Treks & Expedition Pvt Ltd family.
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